Here is a list organized by function.
All emails are sent from information@teachme.jp.
Login
| Action/Status | Subject | To | CC |
| Confirm Group ID from login screen | [Teachme Biz] *IMPORTANT* Group ID confirmation | Entered email address | - |
| Administrator changes user's login password | [Teachme Biz] *IMPORTANT* Login password for group "(Group display name)" changed. | Target user | - |
| Administrator performs password reset for user without registered email address*1 | [Teachme Biz] *IMPORTANT* Login password for group "(Group display name)" changed. | User whose password was reset | Group administrator*2 |
| User account information is updated | [Teachme Biz] *IMPORTANT* Account updated | User whose account information was updated | - |
| Password reset request from login screen | [Teachme Biz] *IMPORTANT* Password reset | User who requested password reset | - |
| Password reset request from login screen by user without registered email address | [Teachme Biz] *IMPORTANT* User requested password reset. | Group administrator | Group sub-administrator |
| External views reach 80% of limit*3 |
[Teachme Biz] The number of public views allowed is approaching its upper limit. |
Group administrator | Group sub-administrator |
| External views reach 100% of limit*3 |
[Teachme Biz] The number of public views allowed reached its upper limit. |
Group administrator | Group sub-administrator |
Notes
*1: Users without registered email addresses cannot reset their passwords themselves. Group administrators or sub-administrators must reset the password.
*2: Notification is sent to group administrators only when a sub-administrator performs the password reset.
*3: Each notification is sent once per month. The same email will not be sent even if the view limit changes during the month.
Group Settings
| Operation | Subject | To | CC |
| Create group |
[Teachme Biz] Notice of the login info. |
Email address of person who applied for group creation | - |
| Change group name |
[Teachme Biz] *IMPORTANT* Group ID changed. |
All users in the group | - |
| Add user*1 | [Teachme Biz] Welcome to Teachme Biz! | User added to the group*2 | - |
| Send invitation reminder email | [Teachme Biz] 【Reminder】Welcome to Teachme Biz! | Users who have not logged in*3 | - |
| CSV batch registration*4 | [Teachme Biz] Users' info batch update completed | User who performed CSV batch registration | - |
| Change group administrator | [Teachme Biz] Set as administrator of group "(Group display name)." | New group administrator | Former group administrator |
| Add group sub-administrator | [Teachme Biz] Set as sub-administrator of group "(Group display name)." | Added group sub-administrator | |
| Remove group sub-administrator | [Teachme Biz] Removed as sub-administrator of group "(Group display name)." | Removed former group sub-administrator |
Notes
*1: Not applicable if "Send email after registration" is not selected.
*2: Not applicable if user has no registered email address.
*3: Not applicable if account is temporarily suspended or no email address is registered.
*4: Settings allow registration without notification.
Related: Update multiple users account info at once using CSV file (Web Browser)
https://teachme.jp/8/manuals/4965285
Manual
| Action | Subject | To | CC |
| Manual release *1 | [Teachme Biz] "(Manual title)" released. | When released via web browser: Users and teams selected for notification When released via other methods: Users participating in the folder where the manual is released |
- |
| Manual update *1 |
[Teachme Biz] "(Manual title)" updated. |
When released via web browser: Users and teams selected for notification When released via other methods: Users participating in the folder where the manual is released |
- |
| Comment posted *2 | [Teachme Biz] Comment made on "(Manual title)." | Owner | - |
| Good Job! rating received *2 | [Teachme Biz] Somebody said Good Job! About (Manual title). | Owner | - |
| Request for permission to view *3 | [Teachme Biz] Set as administrator of folder "(Folder name)." | Folder administrator where the manual is stored | Folder sub-administrator |
Notes
*1: To send notifications, notification settings must be configured when releasing or updating manuals.
Related: Notify when a manual is "released" or "updated"
- Web browser version: https://teachme.jp/8/manuals/14651979
- iOS version: https://teachme.jp/8/manuals/3204679
- Android version: https://teachme.jp/8/manuals/3204850
*2: Notifications are not sent when performed by the owner.
*3: Users without sufficient privileges accessing a manual via browser can initiate a viewing permission request.
Related: What is a "Request permission to view"? What should I do?
https://help.teachme.jp/hc/en-us/articles/23577470891801
Folder
| Action | Subject | To | CC |
| Set folder administrator | [Teachme Biz] Set as administrator of folder "(Folder name)." | Set folder administrator | - |
| Remove folder administrator | [Teachme Biz] Removed as administrator of folder "(Folder name)." | Removed former folder administrator | - |
| Add folder sub-administrator | [Teachme Biz] Set as sub-administrator of folder "(Folder name)." | Added folder sub-administrator | - |
| Remove folder sub-administrator | [Teachme Biz] Removed as sub-administrator of folder "(Folder name)." | Removed former folder sub-administrator | - |
Task Function
| Operation/Status | Subject | To | CC |
| Deliver task | [Teachme Biz] Delivered "(Task name)." | User who delivered the task | Users with folder management privileges for the delivery target folder*1 |
| Receive task | [Teachme Biz] Task "(Task name)" delivered from (User display name). | User who received the task | - |
| Return task to pre-delivery state | [Teachme Biz] Returned "(Task name)" to pre-delivery state. | User who returned the task to pre-delivery state | Users with folder management privileges for the delivery target folder*1 |
| Archive task | [Teachme Biz] Archived "(Task name)." | User who archived the task | Users with folder management privileges for the delivery target folder*1 |
| Delete task | [Teachme Biz] Deleted "(Task name)." | User who deleted the task | Users with folder management privileges for the delivery target folder*1 |
| Deliverer sends message to task recipient | [Teachme Biz] (Sender's display name) sent message regarding task "(Task name)." | User who sent the message | Users with folder management privileges for the delivery target folder*1 |
| Deliverer sends message to task recipient |
[Teachme Biz] Message regarding task "(Task name)" received from (Sender's display name). |
User who received the message | - |
| Recipient sends message to task deliverer | [Teachme Biz] Message regarding task "(Task name)" received from (Sender's display name). | User who delivered the task | Users with folder management privileges for the delivery target folder*1, User who sent the message |
| Around 9:10 JST daily*2 | [Teachme Biz] Task deadline notification | User who received the task*3 | - |
Notes
*1: Users with folder management privileges include folder administrators, sub-administrators, and group administrators and sub-administrators who participate in the folder.
However, group administrators and sub-administrators who participate in the folder as a team rather than individually are not included.
*2: The delivery period is from the day before the task deadline until one month after the task deadline has passed.
*3: Users who have completed the task, have temporarily suspended accounts, or are not participating in the folder are excluded.
Training Function
| Operation/Status | Subject | To | CC |
| Add course trainee | [Teachme Biz] The 「(Course name)」 training course has been distributed. | User added as course trainee | - |
| Add manual to course | [Teachme Biz] A manual has been added to the 「(Course name)」 training course. | Users taking the course | - |
| When trainees have not completed the course 87 hours before completion deadline*1 | [Teachme Biz] "(Course name)" course's due date is approaching. | Users taking the course | - |
| When trainees have not completed the course 9 hours after completion deadline*1 | [Teachme Biz] "(Course name)" course's due date is overdue. | Users taking the course | - |
Notes
*1: Notification is sent only once.
Approval Workflow
| Operation | Subject | To | CC |
| Request manual approval | [Teachme Biz] Approval request of "(Manual title)". | Approver | - |
| Cancel manual approval request | [Teachme Biz] Approval request of "(Manual title)" was canceled. | Approver*1 | None*1 |
| Approve manual | [Teachme Biz] Approval request of "(Manual title)" was approved. | User who requested manual approval | - |
| Approve manual and publish automatically | [Teachme Biz] Approval request of "(Manual title)" was approved and published. | User who requested manual approval | |
| Reject manual approval request | [Teachme Biz] Approval request of "(Manual title)" was rejected. | User who requested manual approval | - |
Notes
*1: When an editor other than the requester cancels the request, the following applies:
If there is an approver: To: Approver CC: Requester
If there is no approver: To: Requester
Translation
| Operation | Subject | To | CC |
| Adding Translation dictionary | [Teachme Biz] Translation dictionary update completed | Users Who Imported Translation Dictionary | - |
| Adding Translation dictionary | [Teachme Biz] Failed to update translation dictionary | Users Who Imported Translation Dictionary | - |