About Group Folder Sharing – Help Center | Teachme Biz

You can share any folder with other groups
The recipient groups can set viewing permissions for folders as needed and view manuals
Publishing, updates, and deletions of manuals in the sharing group are immediately reflected in the recipient groups

Available Plans

Plans eligible to become a sharing group

Please check the links for information about plans and options that can use this feature.

Prior application (free of charge) is required to use this feature.

Application form: https://studist.my.site.com/forms/s/sharing-cross-group

Plans eligible to become a recipient group

All plans

*Prior application is not required to use this feature.

Please note that groups with LGWAN (Local Government Wide Area Network) plans used in Japan cannot be configured as either sharing or recipient groups, so they cannot use this feature.

Terminology and Specifications

Folder Sharing Group

A group that can share manuals with other groups on a folder basis
Can create cross-group sharing sets
Can invite recipient groups to join the cross-group sharing sets to share folders

Folder Recipient Group

A group that can view manuals in the folders of the sharing group through receiving shared content
Can join cross-group sharing sets by accepting invitations from sharing groups

Cross-group Sharing Set

A collection of one sharing group and one or more recipient groups
Folder sharing by the sharing group becomes possible only after creating a cross-group sharing set
After joining one cross-group sharing set, you cannot join a different cross-group sharing set

Folder Administrator in Recipient Groups

The folder administrator from the sharing group is automatically assigned. This cannot be changed to another user
Although this permission exists in the recipient group, it cannot interfere with the recipient group due to the following specifications:
- Cannot log in to the recipient group
- Cannot change folder settings in the recipient group (such as adding viewers or changing folder sub-administrators)

Folder Sub-administrator in Recipient Groups

Permission to add viewers to shared folders and add, change, or delete folder sub-administrators
The group administrator of the recipient group is initially designated after accepting an invitation

How to Share Folders

Sharing becomes possible when the sharing group creates a cross-group sharing set and invites recipient groups.

▼Operations for sharing groups

Configure folder sharing settings in the Sharing Group (Web browser)
https://teachme.jp/8/manuals/41075403

Share and Unshare Folders Between Groups (Web Browser)
https://teachme.jp/8/manuals/41075383

▼Operations for recipient groups

Join Cross-group Shared Set and Receive Folder Sharing (Web Browser)
https://teachme.jp/8/manuals/41075448

What Recipient Groups Can Do

Folder Management

Add and manage folder viewers	○
Change folder name, icon, description, or group administrator	-

Manual Viewing

View manuals	○
Search manuals	○ ※Includes regular search, advanced search, and simple AI search
Comments, Good Job, 5-star rating	-
Automatic translation	○ ※Recipient group must have the automatic translation option in their contract

Manual Utilization

Edit, update, archive, or delete manuals	-
Duplicate manuals	○ ※Only folder sub-administrators can do this
Add manuals to training courses	○
Task distribution	-
Add manuals to portal pages	○
PDF export	-
View count reports	○

Frequently Asked Questions

	Question	Answer
1	Can sharing groups and recipient groups share folders with each other mutually?	No, they cannot. Also, folder sharing between recipient groups is not possible.
2	Can publicly accessible folders be shared?	No, they cannot.
3	After sharing a folder, can I stop sharing it?	Yes, you can. You can choose to stop sharing either by folder or by group.
4	When a manual is viewed in a recipient group, which group's view count does it count toward?	It counts toward the recipient group's view count. The recipient group's views are not added to the sharing group's view count.