Roles of Group Administrators and Group Deputy Administrators – Help Center | Teachme Biz

What are Group Administrators and Group Sub-Administrators?

Group Administrators and Group Sub-Administrators handle tasks such as changing group settings, inviting users, creating folders, and creating teams.

Group Administrator: The highest authority in the group, with only one person holding this role.
Group Sub-Administrator: Assists the Group Administrator. Multiple people can be assigned this role within a group. They have nearly the same level of authority as the Group Administrator.

What each role can do
https://help.teachme.jp/hc/en-us/articles/4403398967961

Configure Group Information

Set an icon and group name so that your environment is easily recognizable as your own organization's.

Manage group information (Web Browser)
https://teachme.jp/8/manuals/4929552

Issue Accounts

An account is required to log in to Teachme Biz.
Issue accounts to people you want to work with on Teachme Biz operations or those you want to be able to view manuals.

Invite/Add users to a group (Web Browser)
https://teachme.jp/8/manuals/4929462

Note: Invitation emails may sometimes be mistaken for spam or phishing emails, or may be delivered to the spam folder.
　It is recommended to inform recipients in advance that they will be receiving an invitation, and that an email with the subject line "[Teachme Biz] Welcome to Teachme Biz!" will be sent from information@teachme.jp.
　Additionally, if your IT/Information Systems department restricts receivable emails through security settings, be sure to request that the domain be allowlisted in advance.

Assign Group Sub-Administrators

Group Sub-Administrators have nearly the same level of authority as the Group Administrator.
To prepare for situations where the Group Administrator is unable to log in or is unavailable, always assign at least one Group Sub-Administrator.

Assign group sub-administrator (Web Browser)
https://teachme.jp/8/manuals/5009378

Create Folders

Initially, there is only one folder available for storing manuals.
This folder contains informational manuals for those getting started with Teachme Biz, such as the First Guide.

Therefore, you will need to create a separate folder to store your organization's manuals.

Start by creating one folder and begin your operations there.

If you find that you need to organize manuals or separate permissions, create additional folders as needed.

Create folder (Web Browser)
https://teachme.jp/8/manuals/4929440

For guidance on planning your folder structure, please refer to a separate article in the "How-to Guide."

Plan your organization's folder and team structure
https://help.teachme.jp/hc/en-us/articles/60772163786009

Assign Folder Administrators

Folder Administrators manage the contents within a folder.

Changing settings
Creating subfolders
Granting permissions to users

Assign Folder Administrator roles to the people you want to entrust with folder management.

Change (Add) folder administrator/sub-administrator (Web Browser)
https://teachme.jp/8/manuals/42395373/

Create Teams (When the Number of Users Increases)

As the number of accounts grows, create "teams" to group accounts together and simplify permission management.
Permissions for folders can be granted on a per-team basis.

Manage user teams (Web Browser)
https://teachme.jp/8/manuals/4929282

For guidance on planning your team structure, please refer to a separate article in the "How-to Guide."

Plan your organization's folder and team structure
https://help.teachme.jp/hc/en-us/articles/60772163786009

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https://teachme.jp/8/manuals/48839395