About Group Settings
Most settings that affect the entire group can only be viewed and changed by group administrators and group sub-administrators.
Review and consider your company's operational and security policies, and configure the settings before starting to use Teachme Biz whenever possible.
Group Basic Information
Notification Email Language
You can set the display language for various notification emails sent from Teachme Biz to "Japanese," "English," or "Japanese and English (bilingual)."
The setting is applied uniformly across the group and cannot be switched on a per-user basis.
Change language for email notifications (Web Browser)
https://teachme.jp/8/manuals/14110566
Authentication (SSO / Single Sign-On)
Using the Single Sign-On (SSO) feature eliminates the need to enter a Teachme Biz ID and password when logging in to Teachme Biz.
- A separately contracted groupware or similar service that supports single sign-on integration, such as Salesforce or Microsoft Entra ID (formerly Azure AD), is required.
If you are unsure whether this can be configured or how to configure it, please check with your company's IT department.
Learn about the Single Sign-On (SSO) feature
https://help.teachme.jp/hc/en-us/articles/4439741621785
Provisioning
This feature allows you to sync account and group information from Entra ID (formerly Azure AD) and similar services to Teachme Biz.
When an account is created, edited, or deleted in Entra ID (formerly Azure AD) or a similar service, those changes are reflected in Teachme Biz accounts and teams.
By eliminating the need to manage information in two places, this significantly reduces the burden of account management.
In addition, automatically deleting accounts helps prevent accounts from being overlooked when employees leave the company, maintaining a higher level of security.
If you are unsure whether this can be configured or how to configure it, please check with your company's IT department.
Learn about user provisioning and team provisioning
https://help.teachme.jp/hc/en-us/articles/4495174743193
Templates
This feature allows you to add required input fields to the cover page or steps of a manual.
For example, it is useful when you want to ensure that fields such as "Reference Number" or "Notes" are always filled in for a manual.
It can be toggled on/off per folder, and folder administrators and folder sub-administrators can also configure this setting.
Learn about the template feature
https://help.teachme.jp/hc/en-us/articles/48526032905241
Security
Group IP Restriction / Folder IP Restriction
This feature allows access to a group or folder only when a specific network is used.
Folder IP restriction can also be configured by folder administrators and folder sub-administrators.
Configuration is only possible when a static global IP address is in use.
If you are unsure whether this can be configured or how to configure it, please check with your company's IT department.
Learn about access restrictions by global IP address (group IP restriction and folder IP restriction features)
https://help.teachme.jp/hc/en-us/articles/900005508766
Session Management
This setting determines how much time must pass after the last action in Teachme Biz before the user is automatically logged out.
Learn about configuring session (login) expiration settings
https://help.teachme.jp/hc/en-us/articles/900006443883
QR Code Login
This is a feature for the mobile app.
By scanning the QR code issued for each user with the mobile app, you can easily log in to Teachme Biz without entering a Teachme Biz ID and password.
If you wish to use QR code login without group IP restriction, the access approval management feature described later is required.
Learn about QR code login
https://help.teachme.jp/hc/en-us/articles/50548357714713
Access Approval Management
This feature allows access to be granted on a per-mobile-app basis in environments where IP address restriction or QR code login is in use.
Learn about access approval management
https://help.teachme.jp/hc/en-us/articles/900005509126
When Using IP Address Restriction
Since the IP addresses used on networks accessed by smartphones and tablets typically change, access restrictions via group IP restriction or folder IP restriction cannot be applied to them.
By using the access approval management feature to register the app's unique identifier ("identification code"), users can still access Teachme Biz in such cases.
When Using QR Code Login
If you wish to use QR code login without group IP restriction, the use of access approval management is required.
Translation
Target Translation Languages
With the translation feature, viewers can select their preferred language on screen and view the manual translated into that language.
You can configure which languages are available as options.
Learn about the automatic translation feature
https://help.teachme.jp/hc/en-us/articles/16307445635737
Translation Dictionary
For proper nouns such as product names or company-specific terminology where you want to control translation results, you can register translations in advance as a dictionary.
Learn how to register and update the translation dictionary
https://help.teachme.jp/hc/en-us/articles/17870356470041
AI Feature Usage
You can configure whether AI features are enabled or disabled.
Learn about Teachme AI features and supported plans
https://help.teachme.jp/hc/en-us/articles/29512820683801
Cross-Group Folder Sharing
This feature allows you to share a specific folder with another group.
The recipient group can view the latest manuals updated by the sharing group.
Learn about cross-group folder sharing
https://help.teachme.jp/hc/en-us/articles/52435503702297