There are 3 types of permissions that can be granted to users: "Group Administrator," "Group Sub-Administrator," and "General User."
Even non-administrators can have some additional permissions depending on the feature.
Permissions for Groups
| Feature | Group Administrator | Group Sub-Administrator | Folder Administrator | Folder Sub-Administrator | General User | |
| Group Management | Change Group Basic Information | ✓ | ✓ | - | - | - |
| Template Management | Create / Delete / Archive / Edit Templates | ✓ | ✓ | ✓ | ✓ | - |
| User Management | Add / Remove Users | ✓ | ✓ | - | - | - |
| Add / Edit / Delete Teams | ✓ | ✓ | - | - | - | |
| Update User Information | ✓ | ✓ | - | - | - | |
| Change Group Administrator | ✓ | - | - | - | - | |
| Change Group Sub-Administrator | ✓ | ✓ | - | - | - | |
Related:
Can I add or change a Group Administrator?
https://help.teachme.jp/hc/en-us/articles/900006444943
Permissions for Folders
Users who are members of a folder can be separately granted "Folder Administrator" or "Folder Sub-Administrator" permissions.
| Feature | Administrator | General Users | |||
| Group Administrator / Sub-Administrator | Folder Administrator | Folder Sub-Administrator | Other Users | ||
| Folder Management | Folder Info / Settings Change | ✓ | ✓ | ✓ | - |
| Add Folder | ✓ | - | - | - | |
| Delete Folder | ✓ | ✓ | - | - | |
| Add / Delete Subfolder | ✓ | ✓ | ✓ | - | |
| Permission Management within Folder | Change Folder Administrator / Sub-Administrator | ✓ | ✓ | ✓ | - |
| Add / Remove Users from Folder | ✓ | ✓ | ✓ | - | |
| Enable / Disable Approval Workflow | ✓ | ✓ | ✓ | - | |
| Add / Remove Approval Authority Holders (※) | ✓ | ✓ | ✓ | - | |
| Add / Edit / Delete Approval Routes | ✓ | ✓ | ✓ | - | |
| Enable / Disable Template Feature | ✓ | ✓ | ✓ | - | |
| Other | Create / Distribute Tasks | ✓ | ✓ | ✓ | - |
| Receive / Execute Tasks | ✓ | ✓ | ✓ | ✓ | |
| Use Report Feature | ✓ | ✓ | ✓ | - | |
※: The approval authority can be assigned to any user participating in the folder, regardless of their permission level.
Related:
How to change a user's permissions (Administrator, Editor, Viewer) for a folderhttps://help.teachme.jp/hc/en-us/articles/54687780938265
Permissions for Manuals
General users can join a folder as an "Editor" or "Viewer."
Users participating in a folder can additionally be granted "Folder Administrator" or "Sub-Administrator" permissions.
Users who are not participating in a folder can only view publicly shared manuals.
Permission settings cannot be configured for individual manuals.
Basic Features
| Feature | Administrator | General Users | |||
| Group Admin / Sub-Admin(*1) | Folder Admin / Sub-Admin | Editor | Viewer | Not in Folder | |
| View Manual |
✓ | ✓ | ✓ | ✓ | △(*3) |
| Create New Manual |
✓ | ✓ | ✓ | - | - |
| Edit Manual |
✓ | ✓ | ✓ | - | - |
| Delete Manual |
✓ | ✓ | △(*4) | - | - |
| Move Manual |
✓ | ✓ | ✓ | - | - |
| Duplicate Manual |
✓ | ✓ | ✓ | - | - |
| Apply / Change Template |
✓ | ✓ | ✓ | - | - |
| Archive / Unarchive Manual |
✓ | ✓ | △(*4) | - | - |
| Manual Backup Create / Restore |
✓ | ✓ | ✓ | - | - |
| Delete Manual Backup |
✓ | ✓ | △(*4) | - | - |
| Bookmark | ✓ | ✓ | ✓ | ✓ | - |
| PDF Export(*2) | ✓ | ✓ | ✓ | ✓ | △(*3) |
| Comments / Good Job | ✓ | ✓ | ✓ | △(*2) | - |
| Change Manual Owner | ✓ | ✓ | △(*4) | ✕ | - |
※1: Only when participating in the folder where the manual is saved.
※2: Only when permitted in the settings of the folder where the manual is saved.
※3: Only when the manual is publicly shared externally.
※4: Only when you are the owner of the manual.
Related:
Can group administrators be added or changed?
https://help.teachme.jp/hc/en-us/articles/900006444943
How do I change a user's permissions (administrator, editor, viewer) for a folder?
https://help.teachme.jp/hc/en-us/articles/54687780938265
Tell me about external sharing.
https://help.teachme.jp/hc/en-us/articles/900006443043
Tell me about the archive feature.
https://help.teachme.jp/hc/en-us/articles/6494380732953
Tell me about the backup feature.
https://help.teachme.jp/hc/en-us/articles/6493062267801
Permissions for Analytics Features
| Feature | Group Administrator / Sub-Administrator | Folder Administrator / Sub-Administrator | General User |
| Check usage status and export CSV from the report screen | ✓ | ✓（※1） | - |
| Check usage status from a manual | ✓ | ✓ | △（※2） |
| Check search logs and export CSV | ✓ | ✓（※1） | - |
| Export manual list as CSV | ✓ | ✓（※1） | - |
| Export user usage status as CSV | ✓ | - | - |
※1: Viewing and CSV export are only available for folders in which the operator has administrator permissions.
※2: Viewing of usage status is only available for individual manuals in folders where the operator participates as an editor.
Related:
Tell me about the analytics features in Teachme Biz.
https://help.teachme.jp/hc/en-us/articles/44699366016537
Permissions for the Approval Workflow Feature
| Feature | Editor | Approver※1,2 |
| Submit / Resubmit approval request | ✓ | - |
| Approve / Reject | - | ✓ |
| Withdraw approval request | ✓ | - |
|
Resume from suspension (Replace approver and resume) |
✓ | - |
※1: Approvers can be assigned per manual from among the users designated as approval-authorized users in the folder.
※2: The editor submitting the approval request can themselves be assigned as the approver.
Editor actions are performed from the manual editing screen, and approver actions are performed from the manual approval screen.
If the same user holds both editor and approver permissions, they can perform the corresponding actions from each respective screen.
Related:
[Overview] About the Approval Workflow Feature
https://help.teachme.jp/hc/en-us/articles/6525619225753
Permissions for Training Features
Administrative Features
| Feature | Administrator | General Users | |
| Group Administrator / Sub-Administrator(※1) | Training Administrator | Trainer | |
| Configure Training Administrator | ✓ | - | - |
| Configure Trainer | ✓ | - | - |
| Create / Edit / Delete Courses | - | ✓ | - |
| Create / Edit / Delete Comprehension Tests | - | ✓ | - |
| Distribute Courses to Trainees | - | ✓ | △(※1) |
| Check Trainee Progress | - | ✓ | △(※1) |
| Certify Trainee Completion | - | ✓ | △(※1) |
| Remove Trainees from Course | - | ✓ | △(※1) |
| Change Trainee Completion Deadline | - | ✓ | △(※1) |
※1 Trainers can only perform each action on users within the "team" they belong to.
Related:
Set Training Administrators and Trainers (Web Browser)
https://teachme.jp/8/manuals/9316199/
Add or remove multiple training administrators or trainers at once (Web Browser)
https://teachme.jp/8/manuals/12145065/
Distribute training course to trainees (Web Browser)
https://teachme.jp/8/manuals/9316265/
Course-Taking Features
| Feature | Learner |
| Taking a course | ✓ |
| Taking a comprehension test | ✓ |
Permissions for Portal Pages
| Feature | Group Administrator / Sub-Administrator | General User |
| Viewing portal pages | ✓ | ✓ |
| Exporting portal pages to PDF | ✓ | ✓ |
| Creating, editing, and deleting portal pages | ✓ | - |
| Making portal pages private | ✓ | - |
Related:
Tell me about the portal page feature
https://help.teachme.jp/hc/en-us/articles/21838465421593