There are 3 types of permissions that can be granted to users: "Group administrator", "Group sub-administrator", and "General User".
Even non-administrators can have some additional permissions depending on the feature.
Permissions for Groups
| Feature | Group administrator | Group sub-administrator | Folder administrator | Folder sub-administrator | General User | |
| Group management | Change Group Profile | ✓ | ✓ | - | - | - |
| Template management | Create, delete, Archive, and edit Templates | ✓ | ✓ | ✓ | ✓ | - |
| User management | Add and remove users | ✓ | ✓ | - | - | - |
| Add, edit, and delete Teams | ✓ | ✓ | - | - | - | |
| Update user information | ✓ | ✓ | - | - | - | |
| Change Group administrator | ✓ | - | - | - | - | |
| Change Group sub-administrator | ✓ | ✓ | - | - | - | |
Related:
Can I add or change a Group administrator?
https://help.teachme.jp/hc/en-us/articles/900006444943
Permissions for Folders
Users who are members of a Folder can be separately granted "Folder administrator / sub-administrator" permissions.
| Feature | Administrator | General User | |||
| Group administrator / Sub-administrator | Folder administrator | Folder sub-administrator | Other users | ||
| Folder management | Folder information / settings changes | ✓ | ✓ | ✓ | - |
| Add folder | ✓ | - | - | - | |
| Delete folder | ✓ | ✓ | - | - | |
| Add / delete Sub-folder | ✓ | ✓ | ✓ | - | |
| Move Folder / Sub-folder (※2) | ✓ | ✓ | ✓ | - | |
| Rights Management within Folder | Change folder administrator / sub-administrator | ✓ | ✓ | ✓ | - |
| Add / remove users from Folder | ✓ | ✓ | ✓ | - | |
| Approval workflow ON/OFF | ✓ | ✓ | ✓ | - | |
| Add / remove User with Approval Authority (※1) | ✓ | ✓ | ✓ | - | |
| Add / edit / delete approval route | ✓ | ✓ | ✓ | - | |
| Template Feature ON/OFF | ✓ | ✓ | ✓ | - | |
| Other | Create / distribute tasks | ✓ | ✓ | ✓ | - |
| Receive / carry out tasks | ✓ | ✓ | ✓ | ✓ | |
| Use Report feature | ✓ | ✓ | ✓ | - | |
※1: User with Approval Authority can be assigned any rights as long as they are users who have joined the folder
※2: This rights is required for both the source and destination folders.
For information on who can move and when moving is not possible, please check here.
Can folders and Sub-folders be moved to another Folder or Sub-folder?
Related:
How do I change a user's rights (Administrator, Editor, Viewer) for a Folder?https://help.teachme.jp/hc/en-us/articles/54687780938265
Rights for Manuals
General Users can join a Folder as an "Editor" or "Viewer".
Users who have joined a Folder can additionally be granted "Folder Administrator / Sub-administrator" rights.
Users who have not joined a Folder can only view Manuals that are currently released outside.
Rights cannot be configured for individual Manuals.
Basic Features
| Feature | Administrator | General User | |||
| Group administrator/Sub-administrator(*1) | Folder administrator/Sub-administrator | Editor | Viewer | Not joined to Folder | |
| View Manual |
✓ | ✓ | ✓ | ✓ | △(*3) |
| Create New Manual |
✓ | ✓ | ✓ | - | - |
| Edit Manual |
✓ | ✓ | ✓ | - | - |
| Delete Manual |
✓ | ✓ | △(*4) | - | - |
| Move Manual |
✓ | ✓ | ✓ | - | - |
| Duplicate Manual |
✓ | ✓ | ✓ | - | - |
| Apply/Change Template |
✓ | ✓ | ✓ | - | - |
| Archive/Unarchive Manual |
✓ | ✓ | △(*4) | - | - |
| Create/Restore Manual Backup |
✓ | ✓ | ✓ | - | - |
| Delete Manual Backup |
✓ | ✓ | △(*4) | - | - |
| Bookmark | ✓ | ✓ | ✓ | ✓ | - |
| Export PDF(*2) | ✓ | ✓ | ✓ | ✓ | △(*3) |
| Comment/Good Job! | ✓ | ✓ | ✓ | △(*2) | - |
| Change Manual Owner | ✓ | ✓ | △(*4) | ✕ | - |
※1: Only when joined to the Folder where the Manual is saved.
※2: Only when permitted by the settings of the Folder where the Manual is saved.
※3: Only when the Manual is currently released outside.
※4: Only when the user is the Owner of the Manual.
Related:
Can I add or change a Group administrator?
https://help.teachme.jp/hc/en-us/articles/900006444943
How do I change a user's rights for a Folder (Administrator, Editor, or Viewer)?
https://help.teachme.jp/hc/en-us/articles/54687780938265
Tell me about Release Outside.
https://help.teachme.jp/hc/en-us/articles/900006443043
Tell me about the Archive feature.
https://help.teachme.jp/hc/en-us/articles/6494380732953
Tell me about the Backup feature.
https://help.teachme.jp/hc/en-us/articles/6493062267801
Rights for Analytics Features
| Feature | Group administrator / Sub-administrator | Folder Administrator / Sub-administrator | General User |
| Check Usage status / CSV export from the Report screen | ✓ | ✓（※1） | - |
| Check Usage status from a Manual | ✓ | ✓ | △（※2） |
| Check Search log / CSV export | ✓ | ✓（※1） | - |
| CSV export of Manual list | ✓ | ✓（※1） | - |
| CSV export of user Usage status | ✓ | - | - |
※1: Checking and CSV export are only available for Folders in which the operator has administrative rights.
※2: Only the viewing status of individual Manuals in Folders where the operator participates as an Editor can be checked.
Related:
Tell me about the analytics features in Teachme Biz.
https://help.teachme.jp/hc/en-us/articles/44699366016537
Rights for the Approval Workflow Feature
| Feature | Editor | Approver※1,2 |
| Approval request / Re-request | ✓ | - |
| Approve / Send back | - | ✓ |
| Withdraw Approval request | ✓ | - |
|
Release from suspension (Replace Approver / Resume) |
✓ | - |
※1: The Approver can be assigned per Manual from among the users set as Users with Approval Authority in the Folder.
※2: The Editor who submits the Approval request can themselves be assigned as the Approver.
Editor operations are performed from the Manual editing screen, and Approver operations are performed from the Manual approval screen.
If the same user has both Editor and Approver rights, they can perform the corresponding operations from each respective screen.
Related：
[Overview] Tell me about the Approval workflow feature
https://help.teachme.jp/hc/en-us/articles/6525619225753
Permissions for the Training Feature
Administrative Functions
| Feature | Administrator | General User | |
| Group administrator / Sub-administrator(※1) | Training administrators | Trainers | |
| Configure Training administrators | ✓ | - | - |
| Configure Trainers | ✓ | - | - |
| Create / Edit / Delete courses | - | ✓ | - |
| Create / Edit / Delete Comprehension tests | - | ✓ | - |
| Distribute courses to trainees | - | ✓ | △(※1) |
| Check trainees' progress | - | ✓ | △(※1) |
| Certify trainees' mastery | - | ✓ | △(※1) |
| Remove trainees from a course | - | ✓ | △(※1) |
| Edit due date for trainees | - | ✓ | △(※1) |
※1 Trainers can only perform each Action on users within the "Team" they belong to.
Related：
Set Training administrators and Trainers (Web Browser)
https://teachme.jp/8/manuals/9316199/
Add or remove multiple training administrators or trainers at once (Web Browser)
https://teachme.jp/8/manuals/12145065/
Distribute training course to trainees (Web Browser)
https://teachme.jp/8/manuals/9316265/
Learner Functions
| Feature | Learner |
| Taking a course | ✓ |
| Take the comprehension test | ✓ |
Permissions for Portal Pages
| Feature | Group administrator / Sub-administrator | General User |
| View portal page | ✓ | ✓ |
| Export PDF of portal page | ✓ | ✓ |
| Create / edit / delete portal pages | ✓ | - |
| Unrelease portal page | ✓ | - |
Related:
Tell me about the portal page feature
https://help.teachme.jp/hc/en-us/articles/21838465421593