Each screen tab is described below.
* indicates a required field.
Related: View and update folder settings (Web Browser)
https://teachme.jp/8/manuals/4929542
Profile
Folder name*
Sets the name of the folder as it appears on various pages, CSV files, etc.
If you want folders to appear in a specific order, you will need to be creative with your naming.
Related: How can I display folders in the order I want?
https://help.teachme.jp/hc/en-us/articles/26816537142169
Description
Enter a description for the folder.
Up to 200 characters can be entered.
For internal folders, the description is not displayed in places that viewers frequently see, so it can be left blank.
For folders released outside, the content entered will be visible to external users.
Icon, Logo
Sets the images reflected on various pages, PDFs, etc.
Related: Display image of Icon and logo
https://teachme.jp/8/manuals/4965824
Folder administrator*
Sets who can change folder settings, check folder-related information, and distribute tasks for manuals within the folder.
Only one person can be registered.
Adding new folders cannot be done by the folder administrator; you will need to request this from a Group administrator or Group sub-administrator.
Related:
What can each user do based on their privileges?
https://help.teachme.jp/hc/en-us/articles/4403398967961
Change (add) folder administrator (sub-administrator)
https://teachme.jp/8/manuals/42395373
Folder sub-administrator
Sets who can perform nearly the same settings and operations as the folder administrator.
Folder sub-administrators cannot delete folders.
Multiple people can be registered.
Related: What can each user do based on their privileges?
https://help.teachme.jp/hc/en-us/articles/4403398967961
Advanced
Export PDF
Sets who can export manuals in the folder as PDF.
PDF export cannot be permitted for users who are not logged in.
Related:
Enable or disable PDF export (Web Browser)
https://teachme.jp/8/manuals/9862315
Viewer privileges
Sets what viewers can do within the folder.
Related:
Setting Up Manual Evaluation Feature (Web Browser Version)
https://teachme.jp/8/manuals/42393853
Permit Good Job! and comments for viewers
https://teachme.jp/8/manuals/8796916
Manual rating function
Sets whether the manual rating function is enabled or disabled.
Related: Export and Review Manual Evaluations as CSV (Web Browser Version)
https://teachme.jp/8/manuals/42394796
Manual rating Download CSV
You can select a character encoding and download the manual rating CSV.
The character encoding selection is not saved, so you will need to check and select it each time you export.
Related: When downloading data in CSV format, which should I choose: "Shift-JIS" or "UTF-8"?
https://help.teachme.jp/hc/en-us/articles/900007185703
Users joined
You can view, add, and remove "users" who can view manuals within the folder.
※ Users who have joined the folder as a "Team" are not displayed under "Users joined" and are instead displayed under "Teams Joined" as a team unit.
Related:
Add or remove users from folder (Web Browser)
https://teachme.jp/8/manuals/4929449
Manage user information via CSV (Web browser)
https://teachme.jp/8/manuals/41922828
Teams Joined
You can view, add, and remove "teams" that can view manuals within the folder.
※ Users who have joined the folder as a "user" are not displayed under "Teams Joined" and are instead displayed under "Users joined" as individual users.
Related: Add/exclude teams to folders (Web browser)
https://teachme.jp/8/manuals/42082645
Sub-folder
In conjunction with the phased release of multi-level folder hierarchies, the sub-folder settings screen from the folder settings page has been discontinued.
Creating and editing sub-folders continues to be possible from each sub-folder screen.
For details, please refer to the related article below.
▼ Notice of phased release of sub-folder specification changes for multi-level folder hierarchies | Rolling out from November 8, 2024
https://help.teachme.jp/hc/en-us/articles/39434088539801
Related: Create, delete or edit sub-folder (Web Browser)
https://teachme.jp/8/manuals/4929349
Approval workflow
Approval workflow
Turns the approval workflow on or off and configures its settings.
Related: Set Up Approval Workflow (Web Browser)
https://teachme.jp/8/manuals/5839584
User with Approval Authority
By setting users with approval authority, they become available to be selected as approvers in the workflow.
Related: Add or Remove Users with Approval Authority (Web Browser)
https://teachme.jp/8/manuals/40290044
Manual revision history visibility
Sets whether the revision history of externally released manuals is also visible to users who are not logged in.
Release settings ※ For folders released outside only
URL for release
View and edit the URL of the folder released outside for users who are not logged in.
The URL format is "https://teachme.jp/(Group number)/f/(configured string)".
Release Outside
Sets whether users who are not logged in can view released manuals within the folder released outside.
■Recommended usage
- When releasing a Folder released outside for the first time
1. Set the folder to "Unrelease"
2. Release all manuals within the folder
3. Once everything is ready for release, set the folder to "Release"
→ From the perspective of users who are not logged in, all manuals will appear to have been released at once.
Display in search engine
Configure whether to display content in external search engines such as Google Search.
The display ranking and other factors are determined by the search engine and cannot be adjusted in detail.
Related: Will externally released manuals appear in search engine search results?
Will externally released manuals appear in search engine search results?
Contact URL
Set the destination URL when clicking "Go here for other inquiries" in the Folder released outside.
Page suffix
Set the text you want displayed as supplementary information when your content appears as a search result in external search engines such as Google Search.
Related: What is a page suffix?
https://help.teachme.jp/hc/en-us/articles/4410965029401
Apply group IP restrictions
Configure whether to apply Group IP Restrictions to access to folders and manuals.
When applied, folders and manuals can only be viewed via permitted IP addresses, regardless of login status.
Parallel configuration with "Folder IP Restrictions" is also possible.
Related: Restricting access to externally released folders by IP address (Web browser version)
https://teachme.jp/8/manuals/15888060
Access restrictions for folder
Configure whether to apply restrictions by Password or Referrer URL to access to folders and manuals.
Related:
When a password is set on an externally released folder, when will users be prompted to enter the password?
https://help.teachme.jp/hc/en-us/articles/900005509886
What is a referrer (source) restriction?
What is a referrer (source) restriction?
Folder IP Restrictions
Set the IP addresses that are permitted to access folders and manuals.
When applied, folders and manuals can only be viewed via permitted IP addresses, regardless of login status.
Parallel configuration with "Group IP Restrictions" is also possible.
Related: Restricting access to externally released folders by IP address (Web browser version)
https://teachme.jp/8/manuals/15888060