Here is a list organized by feature.
The sender address for all emails is information@teachme.jp.
Login
| Action/Situation | Subject | To | CC |
| Check group name from the login screen | [Teachme Biz][Important] Notice of Group Name Confirmation | The entered email address | - |
| Administrator changes a user's login password | [Teachme Biz][Important] Notice of Login Password Change for Group "(Group Display Name)" | The target user | - |
| Administrator resets the password of a user without a registered email address *1 | [Teachme Biz][Important] Notice of Login Password Change for Group "(Group Display Name)" | The user whose password was reset | Group Administrator *2 |
| User's account information is updated | [Teachme Biz][Important] Notice of Account Information Update | The user whose account information was updated | - |
| Password inquiry from the login screen | [Teachme Biz][Important] Notice of Password Reset | The user who submitted the password inquiry | - |
| A user without a registered email address submits a password inquiry from the login screen | [Teachm Biz][Important] A login password re-issuance has been performed for Group "(Group Display Name)". | Group Administrator | Group Sub-Administrator |
| External view count reaches 80% *3 | [Teachme Biz] The view count for publicly shared manuals is approaching the limit. | Group Administrator | Group Sub-Administrator |
| External view count reaches 100% *3 | [Teachme Biz] The view count for publicly shared manuals has reached the limit. | Group Administrator | Group Sub-Administrator |
Notes
*1: Users without a registered email address cannot reset their own password, so the group administrator or sub-administrator must perform the password reset on their behalf.
Reference: Reset the password for a user without a registered email address (Web browser version)
https://teachme.jp/8/manuals/42393823/
*2: The group administrator is only notified when the password reset was performed by a group sub-administrator.
*3: Notifications are sent once per month for each threshold. Additionally, if the view count limit is changed mid-month, the same email will not be sent again.
Group Settings
| Action | Subject | To | CC |
| Create a group (performed by us) | [Teachme Biz] Login Information Notice | Email address of the person who applied for group creation | - |
| Change group name | [Teachme Biz][Important] The group name has been changed | All users in the group | - |
| Add a user *1 | [Teachme Biz] Welcome to Teachme Biz! | User added to the group *2 | - |
| Send invitation reminder email | [Teachme Biz][Reminder] Welcome to Teachme Biz! | Users who have not logged in *3 | - |
| CSV bulk registration *4 | [Teachme Biz] Bulk user management processing complete | User who performed the CSV bulk registration | - |
| Change group administrator | [Teachme Biz] You have been set as the administrator of the group "(group display name)" | New group administrator | Former group administrator |
| Add group sub-administrator | [Teachme Biz] You have been set as a sub-administrator of the group "(group display name)" | Added group sub-administrator | |
| Remove group sub-administrator | [Teachme Biz] You have been removed as a sub-administrator of the group "(group display name)" | Former group sub-administrator who was removed |
Notes
*1: Not applicable if "Send email after registration is complete" is not selected.
*2: Not applicable if the user does not have a registered email address.
*3: Not applicable if the account is suspended or if no email address is registered.
*4: Depending on the settings, registration can be done without sending a notification.
Reference: Bulk update user information
https://teachme.jp/8/manuals/4965285
Manuals
| Action | Subject | To | CC |
| Publish a manual *1 | [Teachme Biz] "(Manual name)" has been published | When published via web browser: Users and teams selected as notification recipients When published via other than web browser: Users participating in the folder where the published manual is stored |
- |
| Update a manual *1 | [Teachme Biz] "(Manual name)" has been updated | When published via web browser: Users and teams selected as notification recipients When published via other than web browser: Users participating in the folder where the published manual is stored |
- |
| A comment is posted *2 | [Teachme Biz] A comment has been posted on "(Manual name)" | Owner | - |
| Receives a Good Job *2 | [Teachme Biz] "(Manual name)" has received a Good Job! | Owner | - |
| Request viewing permission *3 | [Teachme Biz] A viewing permission request has been received | Folder administrator of the folder where the manual is stored | Folder sub-administrator |
Notes
*1: If you wish to send notifications, you need to configure the settings to send notifications when a manual is published or updated.
[Web browser version] Notify that a manual has been "published" or "updated": https://teachme.jp/8/manuals/14651979/
[iOS version] Creating and editing a manual: https://teachme.jp/8/manuals/3204679/
[Android version] Creating and editing a manual: https://teachme.jp/8/manuals/3204850/
*2: When the owner performs the action, they will not receive a notification themselves.
*3: What is "Request viewing permission"? What should I do?
https://help.teachme.jp/hc/en-us/articles/23577470891801
Folders
| Action | Subject | To | CC |
| Set folder administrator | [Teachme Biz] You have been set as an administrator of folder "(folder name)" | The assigned folder administrator | - |
| Remove folder administrator | [Teachme Biz] You have been removed as an administrator of folder "(folder name)" | The former folder administrator who was removed | - |
| Add folder sub-administrator | [Teachme Biz] You have been set as a sub-administrator of folder "(folder name)" | The added folder sub-administrator | - |
| Remove folder sub-administrator | [Teachme Biz] You have been removed as a sub-administrator of folder "(folder name)" | The former folder sub-administrator who was removed | - |
Task Feature
| Action/Situation | Subject | To | CC |
| Distribute a task | [Teachme Biz] Task "(Task Name)" has been distributed | User who distributed the task | Users with folder management permissions for the distribution target folder*1 |
| Receive a task | [Teachme Biz] Task "(Task Name)" has been distributed from (Task Distributor) | User who received the task | - |
| Revert a task to pre-distribution status | [Teachme Biz] Task "(Task Name)" has been reverted to pre-distribution status | User who reverted the task to pre-distribution status | Users with folder management permissions for the distribution target folder*1 |
| Archive a task | [Teachme Biz] Task "(Task Name)" has been archived | User who archived the task | Users with folder management permissions for the distribution target folder*1 |
| Delete a task | [Teachme Biz] Task "(Task Name)" has been deleted | User who deleted the task | Users with folder management permissions for the distribution target folder*1 |
| Distributor sends a message to users who received the task | [Teachme Biz] (Message Sender) has sent a message regarding task "(Task Name)" | User who sent the message | Users with folder management permissions for the distribution target folder*1 |
| Distributor sends a message to users who received the task | [Teachme Biz] You have received a message from (Message Sender) regarding task "(Task Name)" | User who received the message | - |
| Recipient sends a message to the user who distributed the task | [Teachme Biz] You have received a message from (Message Sender) regarding task "(Task Name)" | User who distributed the task | Users with folder management permissions for the distribution target folder*1, User who sent the message |
| Around 9:10 AM daily*2 | [Teachme Biz] Task Deadline Notification | Users who received the task*3 | - |
Notes
*1: Users with folder management permissions include folder administrators and sub-administrators, as well as group administrators and sub-administrators who have joined the folder.
However, group administrators and sub-administrators who have joined the folder as a team rather than as individuals are not included.
*2: The distribution period runs from the day before the task deadline to one month after the task deadline has passed.
*3: Users who have already completed the task, have suspended accounts, or have not joined the folder are excluded.
Training Feature
| Action/Situation | Subject | To | CC |
| Adding a course learner | [Teachme Biz] Course "(Course Name)" has been distributed. | User added as a course learner | - |
| Adding a manual to an enrolled course | [Teachme Biz] A learning manual has been added to course "(Course Name)". | Users enrolled in the target course | - |
| There are learners who have not completed the course 87 hours before the completion deadline*1 | [Teachme Biz] The deadline for course "(Course Name)" is approaching. | Users enrolled in the target course | - |
| There are learners who have not completed the course 9 hours after the completion deadline*1 | [Teachme Biz] The deadline for course "(Course Name)" has passed. | Users enrolled in the target course | - |
Notes
*1: The notification is sent only once.
Approval Workflow
| Action | Subject | To | CC |
| Applicant submitted or resubmitted an approval request | [Teachme Biz] An approval request for the manual "[Manual Title]" has been received | Approver | - |
| Approver approved and advanced to the next approval stage | [Teachme Biz] An approval request for the manual "[Manual Title]" has been received | Approver | - |
| Approver approved and advanced to the next approval stage | [Teachme Biz] The manual "[Manual Title]" has been approved | Applicant | - |
| Approver gave final approval and the manual became ready to publish | [Teachme Biz] The manual "[Manual Title]" has been approved | Applicant | - |
| Approver gave final approval and the manual was automatically published | [Teachme Biz] The manual "[Manual Title]" has been approved and published | Applicant | - |
| Approver sent back the manual | [Teachme Biz] The approval request for the manual "[Manual Title]" has been sent back | Applicant | - |
| Administrator paused the workflow | [Teachme Biz] The approval workflow for the manual "[Manual Title]" has been paused | Applicant | - |
| Applicant resumed the workflow | [Teachme Biz] An approval request for the manual "[Manual Title]" has been received | Approver* | - |
| Applicant resumed the workflow | [Teachme Biz] The approval workflow for "[Manual Title]" has been resumed | Applicant | - |
*When a workflow is resumed, the notification is sent to the approver of the stage that was pending approval at the time of the pause. If the approver for that stage was changed while paused, the notification will be sent to the updated approver.
Auto-translation feature
| Action | Subject | To | CC |
| Translation dictionary CSV registration (success) | [Teachme Biz] Translation dictionary update complete | User who performed the CSV registration | - |
| Translation dictionary CSV registration (failure) | [Teachme Biz] Failed to update translation dictionary | User who performed the CSV registration | - |
API Integration
| Status | Subject | To | CC |
| When the client ID is 7 days and 14 days before expiration | [Teachme Biz] [Important] The API integration client ID is approaching its expiration date | Group Administrator | Group Sub-Administrator |