Here is a list organized by feature.
The sender address for all emails is information@teachme.jp.
Login
| Action / Situation | Subject | To | CC |
| Check group name from the login screen | [Teachme Biz][Important] Group Name Confirmation Notice | The email address entered | - |
| Administrator changes a user's login password | [Teachme Biz][Important] Group "(Group Display Name)" Login Password Change Notice | The target user | - |
| Administrator resets the password of a user with no registered email address *1 | [Teachme Biz][Important] Group "(Group Display Name)" Login Password Change Notice | The user whose password was reset | Group administrator *2 |
| A user's account information is updated | [Teachme Biz][Important] Account Information Update Notice | The user whose account information was updated | - |
| Password inquiry from the login screen | [Teachme Biz][Important] Password Reset Notice | The user who submitted the password inquiry | - |
| A user with no registered email address submits a password inquiry from the login screen | [Teachm Biz][Important] A login password re-issuance has been performed for group "(Group Display Name)". | Group administrator | Group sub-administrator |
| External view count reaches 80% *3 | [Teachme Biz] The view count for externally published manuals is approaching the limit. | Group administrator | Group sub-administrator |
| External view count reaches 100% *3 | [Teachme Biz] The view count for externally published manuals has reached the limit. | Group administrator | Group sub-administrator |
Notes
*1: Users with no registered email address cannot reset their own password, so the group administrator or sub-administrator must perform the password reset.
Reference: Reset the password of a user with no registered email address (Web browser version)
https://teachme.jp/8/manuals/42393823/
*2: The group administrator is notified only when the password reset is performed by a group sub-administrator.
*3: Notifications are sent once per month each. Also, if the view count limit is changed mid-month, the same email will not be sent again.
Group Settings
| Action | Subject | To | CC |
| Create a group (performed by our team) | [Teachme Biz] Login Information Notice | Email address of the person who applied for group creation | - |
| Change group name | [Teachme Biz][Important] The group name has been changed | All users in the group | - |
| Add a user *1 | [Teachme Biz] Welcome to Teachme Biz! | The user added to the group *2 | - |
| Send invitation reminder email | [Teachme Biz][Reminder] Welcome to Teachme Biz! | Users who have not logged in *3 | - |
| CSV bulk registration *4 | [Teachme Biz] Bulk user management processing complete | The user who performed the CSV bulk registration | - |
| Change group administrator | [Teachme Biz] You have been set as the administrator of group "(Group Display Name)" | New group administrator | Former group administrator |
| Add group sub-administrator | [Teachme Biz] You have been set as the sub-administrator of group "(Group Display Name)" | The added group sub-administrator | |
| Remove group sub-administrator | [Teachme Biz] You have been removed as the sub-administrator of group "(Group Display Name)" | The former group sub-administrator who was removed |
Notes
*1: Not applicable if "Send email after registration is complete" is not selected.
*2: Not applicable if the user has no registered email address.
*3: Not applicable if the account is suspended or the user has no registered email address.
*4: Depending on the settings, registration can be performed without sending a notification.
Reference: Bulk update user information
https://teachme.jp/8/manuals/4965285
Manuals
| Action | Subject | To | CC |
| Publish a manual *1 | [Teachme Biz] "(Manual Name)" has been published | When published via web browser: Users and teams selected as notification recipients When published via other than web browser: Users participating in the folder where the published manual is stored |
- |
| Update a manual *1 | [Teachme Biz] "(Manual Name)" has been updated | When published via web browser: Users and teams selected as notification recipients When published via other than web browser: Users participating in the folder where the published manual is stored |
- |
| A comment is posted *2 | [Teachme Biz] A comment has been posted on "(Manual Name)" | Owner | - |
| A Good Job is received *2 | [Teachme Biz] "(Manual Name)" has received a Good Job! | Owner | - |
| Request viewing permission *3 | [Teachme Biz] A viewing permission request has been received | Folder administrator of the folder where the manual is stored | Folder sub-administrator |
Notes
*1: If you wish to send a notification, you must take action to send a notification when publishing or updating a manual.
[Web browser version] Notify users that a manual has been "published" or "updated": https://teachme.jp/8/manuals/14651979/
[iOS version] Create and edit a manual: https://teachme.jp/8/manuals/3204679/
[Android version] Create and edit a manual: https://teachme.jp/8/manuals/3204850/
*2: The owner will not be notified when they perform the action themselves.
*3: What is "Request viewing permission"? What should I do?
https://help.teachme.jp/hc/en-us/articles/23577470891801
Folders
| Action | Subject | To | CC |
| Set folder administrator | [Teachme Biz] You have been set as the administrator of folder "(Folder Name)" | The folder administrator who was set | - |
| Remove folder administrator | [Teachme Biz] You have been removed as the administrator of folder "(Folder Name)" | The former folder administrator who was removed | - |
| Add folder sub-administrator | [Teachme Biz] You have been set as the sub-administrator of folder "(Folder Name)" | The added folder sub-administrator | - |
| Remove folder sub-administrator | [Teachme Biz] You have been removed as the sub-administrator of folder "(Folder Name)" | The former folder sub-administrator who was removed | - |
Task Feature
| Action / Situation | Subject | To | CC |
| Distribute a task | [Teachme Biz] Task "(Task Name)" has been distributed | The user who distributed the task | Users with folder management permission for the distribution target folder *1 |
| Receive a task | [Teachme Biz] Task "(Task Name)" has been distributed by (Task Distributor) | The user who received the task | - |
| Revert a task to pre-distribution status | [Teachme Biz] Task "(Task Name)" has been reverted to pre-distribution status | The user who reverted the task to pre-distribution status | Users with folder management permission for the distribution target folder *1 |
| Archive a task | [Teachme Biz] Task "(Task Name)" has been archived | The user who archived the task | Users with folder management permission for the distribution target folder *1 |
| Delete a task | [Teachme Biz] Task "(Task Name)" has been deleted | The user who deleted the task | Users with folder management permission for the distribution target folder *1 |
| The distributor sends a message to users who received the task | [Teachme Biz] (Message Sender) has sent a message regarding task "(Task Name)" | The user who sent the message | Users with folder management permission for the distribution target folder *1 |
| The distributor sends a message to users who received the task | [Teachme Biz] A message regarding task "(Task Name)" has arrived from (Message Sender) | The user who received the message | - |
| A recipient sends a message to the user who distributed the task | [Teachme Biz] A message regarding task "(Task Name)" has arrived from (Message Sender) | The user who distributed the task | Users with folder management permission for the distribution target folder *1, the user who sent the message |
| Around 9:10 AM daily *2 | [Teachme Biz] Task Deadline Notification | Users who received the task *3 | - |
Notes
*1: Users with folder management permission include folder administrators and sub-administrators, as well as group administrators and sub-administrators who are participating in the folder.
However, group administrators and sub-administrators who are participating in the folder as a team rather than individually are not included.
*2: The distribution period runs from the day before the task deadline to one month after the task deadline has passed.
*3: Users who have already completed the task, whose accounts are suspended, or who are not participating in the folder are excluded.
Training Feature
| Action / Situation | Subject | To | CC |
| Add a course learner | [Teachme Biz] Course "(Course Name)" has been distributed. | The user added as a course learner | - |
| Add a manual to an enrolled course | [Teachme Biz] A learning manual has been added to course "(Course Name)". | Users enrolled in the target course | - |
| There are learners who have not completed the course 87 hours before the completion deadline *1 | [Teachme Biz] The deadline for course "(Course Name)" is approaching. | Users enrolled in the target course | - |
| There are learners who have not completed the course 9 hours after the completion deadline *1 | [Teachme Biz] The deadline for course "(Course Name)" has passed. | Users enrolled in the target course | - |
Notes
*1: The notification is sent only once.
Approval Workflow
| Action | Subject | To | CC |
| Applicant submits or resubmits an approval request | [Teachme Biz] An approval request for manual "[Manual Title]" has been received | Approver | - |
| Approver approves and advances to the next approval stage | [Teachme Biz] An approval request for manual "[Manual Title]" has been received | Approver | - |
| Approver approves and advances to the next approval stage | [Teachme Biz] Manual "[Manual Title]" has been approved | Applicant | - |
| Approver gives final approval and the manual becomes ready to publish | [Teachme Biz] Manual "[Manual Title]" has been approved | Applicant | - |
| Approver gives final approval and the manual is automatically published | [Teachme Biz] Manual "[Manual Title]" has been approved and published | Applicant | - |
| Approver returns the manual | [Teachme Biz] The approval request for manual "[Manual Title]" has been returned | Applicant | - |
| Administrator suspends the workflow | [Teachme Biz] The approval workflow for manual "[Manual Title]" has been suspended | Applicant | - |
| Applicant resumes the workflow | [Teachme Biz] An approval request for manual "[Manual Title]" has been received | Approver * | - |
| Applicant resumes the workflow | [Teachme Biz] The approval workflow for "[Manual Title]" has been resumed | Applicant | - |
* When a workflow is resumed, the notification is sent to the approver of the stage that was pending approval at the time of suspension. If the approver at that stage was changed during the suspension, the notification will be sent to the updated approver.
Auto-Translation Feature
| Action | Subject | To | CC |
| Translation dictionary CSV registration (success) | [Teachme Biz] Translation dictionary update complete | The user who performed the CSV registration | - |
| Translation dictionary CSV registration (failure) | [Teachme Biz] Translation dictionary update failed | The user who performed the CSV registration | - |
API Integration
| Situation | Subject | To | CC |
| 7 days and 14 days before the client ID expiration date | [Teachme Biz] [Important] The API integration client ID is approaching its expiration date | Group administrator | Group sub-administrator |