Here is a list organized by function.
All emails are sent from information@teachme.jp.
Login
| Action/Status | Subject | To | CC |
| Confirm Group ID from login screen | [Teachme Biz] *IMPORTANT* Group ID confirmation | Entered email address | - |
| Administrator changes user's login password | [Teachme Biz] *IMPORTANT* Login password for group "(Group display name)" changed. | Target user | - |
| Administrator performs password reset for user without registered email address*1 | [Teachme Biz] *IMPORTANT* Login password for group "(Group display name)" changed. | User whose password was reset | Group administrator*2 |
| User account information is updated | [Teachme Biz] *IMPORTANT* Account updated | User whose account information was updated | - |
| Password reset request from login screen | [Teachme Biz] *IMPORTANT* Password reset | User who requested password reset | - |
| Password reset request from login screen by user without registered email address | [Teachme Biz] *IMPORTANT* User requested password reset. | Group administrator | Group sub-administrator |
| External views reach 80% of limit*3 |
[Teachme Biz] The number of public views allowed is approaching its upper limit. |
Group administrator | Group sub-administrator |
| External views reach 100% of limit*3 |
[Teachme Biz] The number of public views allowed reached its upper limit. |
Group administrator | Group sub-administrator |
Notes
*1: Users without registered email addresses cannot reset their passwords themselves. Group administrators or sub-administrators must reset the password.
*2: Notification is sent to group administrators only when a sub-administrator performs the password reset.
*3: Each notification is sent once per month. The same email will not be sent even if the view limit changes during the month.
Group Settings
| Operation | Subject | To | CC |
| Create group |
[Teachme Biz] Notice of the login info. |
Email address of person who applied for group creation | - |
| Change group name |
[Teachme Biz] *IMPORTANT* Group ID changed. |
All users in the group | - |
| Add user*1 | [Teachme Biz] Welcome to Teachme Biz! | User added to the group*2 | - |
| Send invitation reminder email | [Teachme Biz] 【Reminder】Welcome to Teachme Biz! | Users who have not logged in*3 | - |
| CSV batch registration*4 | [Teachme Biz] Users' info batch update completed | User who performed CSV batch registration | - |
| Change group administrator | [Teachme Biz] Set as administrator of group "(Group display name)." | New group administrator | Former group administrator |
| Add group sub-administrator | [Teachme Biz] Set as sub-administrator of group "(Group display name)." | Added group sub-administrator | |
| Remove group sub-administrator | [Teachme Biz] Removed as sub-administrator of group "(Group display name)." | Removed former group sub-administrator |
Notes
*1: Not applicable if "Send email after registration" is not selected.
*2: Not applicable if user has no registered email address.
*3: Not applicable if account is temporarily suspended or no email address is registered.
*4: Settings allow registration without notification.
Related: Update multiple users account info at once using CSV file (Web Browser)
https://teachme.jp/8/manuals/4965285
Manual
| Action | Subject | To | CC |
| Manual release *1 | [Teachme Biz] "(Manual title)" released. | When released via web browser: Users and teams selected for notification When released via other methods: Users participating in the folder where the manual is released |
- |
| Manual update *1 |
[Teachme Biz] "(Manual title)" updated. |
When released via web browser: Users and teams selected for notification When released via other methods: Users participating in the folder where the manual is released |
- |
| Comment posted *2 | [Teachme Biz] Comment made on "(Manual title)." | Owner | - |
| Good Job! rating received *2 | [Teachme Biz] Somebody said Good Job! About (Manual title). | Owner | - |
| Request for permission to view *3 | [Teachme Biz] Set as administrator of folder "(Folder name)." | Folder administrator where the manual is stored | Folder sub-administrator |
Notes
*1: To send notifications, notification settings must be configured when releasing or updating manuals.
Related: Notify when a manual is "released" or "updated"
- Web browser version: https://teachme.jp/8/manuals/14651979
- iOS version: https://teachme.jp/8/manuals/3204679
- Android version: https://teachme.jp/8/manuals/3204850
*2: Notifications are not sent when performed by the owner.
*3: Users without sufficient privileges accessing a manual via browser can initiate a viewing permission request.
Related: What is a "Request permission to view"? What should I do?
https://help.teachme.jp/hc/en-us/articles/23577470891801
Folder
| Action | Subject | To | CC |
| Set folder administrator | [Teachme Biz] Set as administrator of folder "(Folder name)." | Set folder administrator | - |
| Remove folder administrator | [Teachme Biz] Removed as administrator of folder "(Folder name)." | Removed former folder administrator | - |
| Add folder sub-administrator | [Teachme Biz] Set as sub-administrator of folder "(Folder name)." | Added folder sub-administrator | - |
| Remove folder sub-administrator | [Teachme Biz] Removed as sub-administrator of folder "(Folder name)." | Removed former folder sub-administrator | - |
Task Function
| Operation/Status | Subject | To | CC |
| Deliver task | [Teachme Biz] Delivered "(Task name)." | User who delivered the task | Users with folder management privileges for the delivery target folder*1 |
| Receive task | [Teachme Biz] Task "(Task name)" delivered from (User display name). | User who received the task | - |
| Return task to pre-delivery state | [Teachme Biz] Returned "(Task name)" to pre-delivery state. | User who returned the task to pre-delivery state | Users with folder management privileges for the delivery target folder*1 |
| Archive task | [Teachme Biz] Archived "(Task name)." | User who archived the task | Users with folder management privileges for the delivery target folder*1 |
| Delete task | [Teachme Biz] Deleted "(Task name)." | User who deleted the task | Users with folder management privileges for the delivery target folder*1 |
| Deliverer sends message to task recipient | [Teachme Biz] (Sender's display name) sent message regarding task "(Task name)." | User who sent the message | Users with folder management privileges for the delivery target folder*1 |
| Deliverer sends message to task recipient |
[Teachme Biz] Message regarding task "(Task name)" received from (Sender's display name). |
User who received the message | - |
| Recipient sends message to task deliverer | [Teachme Biz] Message regarding task "(Task name)" received from (Sender's display name). | User who delivered the task | Users with folder management privileges for the delivery target folder*1, User who sent the message |
| Around 9:10 JST daily*2 | [Teachme Biz] Task deadline notification | User who received the task*3 | - |
Notes
*1: Users with folder management privileges include folder administrators, sub-administrators, and group administrators and sub-administrators who participate in the folder.
However, group administrators and sub-administrators who participate in the folder as a team rather than individually are not included.
*2: The delivery period is from the day before the task deadline until one month after the task deadline has passed.
*3: Users who have completed the task, have temporarily suspended accounts, or are not participating in the folder are excluded.
Training Function
| Operation/Status | Subject | To | CC |
| Add course trainee | [Teachme Biz] The 「(Course name)」 training course has been distributed. | User added as course trainee | - |
| Add manual to course | [Teachme Biz] A manual has been added to the 「(Course name)」 training course. | Users taking the course | - |
| When trainees have not completed the course 87 hours before completion deadline*1 | [Teachme Biz] "(Course name)" course's due date is approaching. | Users taking the course | - |
| When trainees have not completed the course 9 hours after completion deadline*1 | [Teachme Biz] "(Course name)" course's due date is overdue. | Users taking the course | - |
Notes
*1: Notification is sent only once.
Approval Workflow
| Action | Subject | To | CC |
| Requester submitted or resubmitted an approval request | [Teachme Biz] Approval request of "[Manual title]". | Approver | - |
| Approver approved and proceeded to the next approval stage | [Teachme Biz] Approval request of "[Manual title]". | Approver | - |
| Approver approved and proceeded to the next approval stage | [Teachme Biz] Approval request of "[Manual title]" was approved. | Requester | - |
| Approver gave final approval and the Manual became ready to publish | [Teachme Biz] Approval request of "[Manual title]" was approved. | Requester | - |
| Approver gave final approval and the Manual was automatically published | [Teachme Biz] Approval request of "[Manual title]" was approved and published. | Requester | - |
| Approver rejected the Manual | [Teachme Biz] Approval request of "[Manual title]" was rejected. | Requester | - |
| Administrator paused the workflow | [Teachme Biz] Approval workflow for "[Manual title]" has been suspended. | Requester | - |
| Requester resumed the workflow | [Teachme Biz] Approval request of "[Manual title]". | Approver* | - |
| Requester resumed the workflow | [Teachme Biz] Approval workflow for "[Manual title]" has been resumed. | Requester | - |
* When the workflow is resumed, a notification is sent to the Approver at the stage that was awaiting approval at the time of pause.
If the Approver for that stage was changed during the pause, the notification is sent to the updated Approver.
Translation
| Operation | Subject | To | CC |
| Adding Translation dictionary | [Teachme Biz] Translation dictionary update completed | Users Who Imported Translation Dictionary | - |
| Adding Translation dictionary | [Teachme Biz] Failed to update translation dictionary | Users Who Imported Translation Dictionary | - |