Please tell me about folder sharing between groups

• Any folder can be shared with another group
• The recipient group can set viewing permissions for the folder as desired and view manuals
• Any manual publications, updates, or deletions made in the sharing group are immediately reflected in the recipient group as well

Eligible Plans

Plans that can be a sharing group

Please refer to the linked page for information on plans and options that support this feature.

• What features are available for each subscription plan?
• How to check your subscription plan and options

Prior registration (free of charge) is required to use this feature.

Registration form: https://studist.my.site.com/forms/s/sharing-cross-group

Plans that can be a recipient group

• All plans

※ No prior registration is required to use this feature.

Please note that groups subscribed to the LGWAN (Local Government Wide Area Network) plan used within Japan cannot be configured as either a sharing group or a recipient group, and therefore cannot use this feature.

Terminology and Specification Overview

Folder Sharing Group

• A group that can share manuals within its own group with another group on a folder-by-folder basis
• Can create cross-group sharing sets
• Can invite recipient groups to a cross-group sharing set to perform folder sharing

Folder Recipient Group

• A group that, by receiving a share, gains access to view manuals within the sharing group's folders
• Can join a cross-group sharing set upon receiving an invitation from the sharing group

Cross-group Sharing Set

• A collection consisting of one sharing group and one or more recipient groups
• Folder sharing by the sharing group only becomes possible once a cross-group sharing set has been created
• Once a group joins one cross-group sharing set, it cannot join a different cross-group sharing set

Folder Administrator of the Recipient Group

• Automatically set to the folder administrator of the sharing group. This cannot be changed to another user
• This role exists in the recipient group as a permission, but cannot interfere with the recipient group due to the following specifications:
  • Cannot log in to the recipient group
  • Cannot change folder settings in the recipient group (such as adding viewers or changing the folder sub-administrator)

Folder Sub-administrator of the Recipient Group

• Permission to add viewers to shared folders, and to add, change, or remove folder sub-administrators
• Immediately after receiving an invitation, the group administrator of the recipient group is designated

How to Share Folders

Sharing is made possible when the sharing group creates a cross-group sharing set and invites the recipient group.

▼ Sharing group operations

Configure folder sharing settings in the Sharing Group (Web browser)
https://teachme.jp/8/manuals/41075403

Share and Unshare Folders Between Groups (Web Browser)
https://teachme.jp/8/manuals/41075383

▼ Recipient group operations

Join Cross-group Shared Set and Receive Folder Sharing (Web Browser)
https://teachme.jp/8/manuals/41075448

What Recipient Groups Can Do

Folder Management

Viewing Manuals

Utilizing Manuals

Frequently Asked Questions