- You can share any Folder with another Group
- The destination Group can set viewing permissions for the Folder as desired and view Manuals
- Any Manual releases, updates, or deletions made in the source Group are immediately reflected in the destination Group as well
Applicable Plans
Plans that can be the source Group
For the plans and Options available for this feature, please check here.
Prior registration (free of charge) is required to use this feature.
Registration form: https://studist.my.site.com/forms/s/sharing-cross-group
Plans that can be the destination Group
- All plans
※ No prior registration is required to use this feature.
Please note that Groups subscribed to the LGWAN (Local Government Wide Area Network) plan used within Japan cannot be configured as either the source or destination Group, and therefore cannot use this feature.
Terminology and Specification Guide
Folder source Group
- A Group that can share Manuals within its own Group with another Group on a per-Folder basis
- Can create a Cross-group shared set
- Can invite the destination Group to the Cross-group shared set to share Folders
Folder destination Group
- A Group that becomes able to view Manuals in the source Group's Folder by receiving a share
- Can join the Cross-group shared set by receiving an invitation from the source Group
Cross-group shared set
- A collection of one source Group and one or more destination Groups
- Creating a Cross-group shared set is the first step that enables Folder sharing by the source Group
- Once a Group joins one Cross-group shared set, it cannot join a different Cross-group shared set
Folder Administrator of the destination Group
- The Folder Administrator of the source Group is set automatically. It cannot be changed to another user
- This role exists in the destination Group as a permission, but due to the following specifications, it cannot interfere with the destination Group
- Logging in to the destination Group is not possible
- Changing Folder settings in the destination Group (such as adding Viewers or changing the Folder Sub-Administrator) is not possible
Folder Sub-Administrator of the destination Group
- A permission that allows adding Viewers to shared Folders and adding, changing, or deleting Folder Sub-Administrators
- Immediately after receiving an invitation, the Group administrator of the destination Group is designated
How to Share Folders
Sharing becomes possible when the source Group creates a Cross-group shared set and invites the destination Group.
▼ Source Group operations
Configure folder sharing settings in the Sharing Group (Web browser)
https://teachme.jp/8/manuals/41075403
Share and Unshare Folders Between Groups (Web Browser)
https://teachme.jp/8/manuals/41075383
▼ Destination Group operations
Join Cross-group Shared Set and Receive Folder Sharing (Web Browser)
https://teachme.jp/8/manuals/41075448
What You Can Do in the Destination Group
Folder Management
| Add and manage Viewers for Folders | ✓ |
| Change Folder name, Icon, description, or Group administrator | - |
Viewing Manuals
| View Manuals | ✓ |
| Search Manuals (standard search / Advanced search) | ✓ |
| Quick AI Search | ✓ ※ Both the source and destination Groups must be subscribed to a plan that supports this feature. |
| Comment / Good Job! / 5-star rating | - |
| Auto-translation | ✓ ※ The destination Group must be subscribed to the auto-translation Option |
Using Manuals
| Edit, update, Archive, and delete Manual | - |
| Duplicate Manual | ✓ ※Only Folder Sub-Administrators can do this |
| Add Manual to Training course | ✓ |
| Task delivery | - |
| Add Manual to portal page | ✓ |
| Export PDF | - |
| Views Report | ✓ |
Frequently Asked Questions
| Question | Answer | |
| 1 | Can the sharing Group and the receiving Group mutually share folders with each other? | No, they cannot. Also, folder sharing between receiving Groups is not possible either. |
| 2 | Can a Folder released outside be shared? | No, it cannot. |
| 3 | After sharing a Folder once, is it possible to stop sharing it? | Yes, it is possible. You can choose to stop sharing on a per-Folder basis or on a per-Group basis. |
| 4 | When a Manual is viewed in the receiving Group, which Group's Views count does it count toward? | It is counted as the receiving Group's Views. The Views from the receiving Group are not added to the sharing Group's Views count. |
5 |
Is there a limit to the number of Folders that can be shared? | No, there is not. |