Roles of Group Administrators and Group Sub-Administrators – Help Center | Teachme Biz

What are Group Administrators and Group Sub-Administrators?

Group Administrators and Group Sub-Administrators handle tasks such as changing group settings, inviting users, creating folders, and creating teams.

Group Administrator: The highest-level authority in a group, with only one person holding this role.
Group Sub-Administrator: A role that supports the Group Administrator. Multiple people can be assigned this role within a group. They have nearly the same level of authority as the Group Administrator.

What you can do by permission level
https://help.teachme.jp/hc/en-us/articles/4403398967961

Configure Group Information

Set an icon and group name so that it is easy to identify as your company's environment.

Manage group information (Web Browser)
https://teachme.jp/8/manuals/4929552

Create Accounts

An account is required to log in to Teachme Biz.
Issue accounts to people you want to work with on Teachme Biz operations or to people you want to be able to view manuals.

Invite/add users to a group (Web Browser)
https://teachme.jp/8/manuals/4929462

Note: There are cases where invitation emails are mistaken for spam or phishing emails, or are filtered into the spam folder.
　It is recommended to inform recipients in advance that they will be receiving an invitation, and that an email with the subject line "[Teachme Biz] Welcome to Teachme Biz!" will be sent from information@teachme.jp.
　Additionally, if your IT department has restricted receivable emails through security settings, be sure to request that the domain be allowlisted in advance.

Assign a Group Sub-Administrator

The Group Sub-Administrator holds nearly the same level of authority as the Group Administrator.
To prepare for situations where the Group Administrator is unable to log in or is unavailable, always assign at least one Group Sub-Administrator.

Assign group sub-administrator (Web Browser)
https://teachme.jp/8/manuals/5009378

Create Folders

At the start, there is only one folder available for storing manuals.
This folder contains informational manuals for those getting started with Teachme Biz, such as the First Guide.

Therefore, you will need to create a separate folder to store your company's manuals.

Start by creating one folder and begin your operations there.

If you find that you need to organize manuals or separate permissions, try creating additional folders.

Create folder (Web Browser)
https://teachme.jp/8/manuals/4929440

For guidance on planning your folder structure, please refer to a separate article in the "How-to Guide."

Plan your company's folder and team structure
https://help.teachme.jp/hc/en-us/articles/60772163786009

Assign Folder Administrators

Folder Administrators manage the contents within a folder.

Changing settings
Creating subfolders
Granting permissions to users

Assign Folder Administrator rights to the people you want to entrust with managing the folder.

Change (add) folder administrators and sub-administrators (Web Browser)
https://teachme.jp/8/manuals/42395373/

Create Teams (When the Number of Users Grows)

As the number of accounts increases, create "teams" to group accounts together and simplify permission management.
You can grant folder permissions on a per-team basis.

Manage user teams (Web Browser)
https://teachme.jp/8/manuals/4929282

For guidance on planning your team structure, please refer to a separate article in the "How-to Guide."

Plan your company's folder and team structure
https://help.teachme.jp/hc/en-us/articles/60772163786009

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