Roles of Group Administrators and Group Sub-Administrators – Help Center | Teachme Biz

What are Group Administrators and Group Sub-Administrators?

Group Administrators and Group Sub-Administrators handle tasks such as changing group settings, inviting users, creating folders, and creating teams.

Group Administrator: The highest authority in the group, with only one person holding this role.
Group Sub-Administrator: Serves a supporting role to the Group Administrator, and multiple people can be assigned this role within a group. Holds nearly the same permissions as the Group Administrator.

What you can do by permission level
https://help.teachme.jp/hc/en-us/articles/4403398967961

Set Up Group Information

Set an icon and group name so that it is easy to identify as your company's environment.

Manage group information (Web Browser)
https://teachme.jp/8/manuals/4929552

Issue Accounts

An account is required to log in to Teachme Biz.
Issue accounts to people you want to work with on Teachme Biz operations or to people you want to be able to view manuals.

Invite/Add users to a group (Web Browser)
https://teachme.jp/8/manuals/4929462

- Invitation emails may sometimes be mistaken for spam or phishing emails, or may be sorted into a spam folder.
　It is recommended to notify recipients in advance that they will receive an invitation, and that an email with the subject line "[Teachme Biz] Welcome to Teachme Biz!" will be sent from information@teachme.jp.
　Additionally, if your IT department restricts receivable emails through security settings, please request in advance that the domain be whitelisted.

Assign a Group Sub-Administrator

The Group Sub-Administrator holds nearly the same permissions as the Group Administrator.
To prepare for situations where the Group Administrator is unable to log in or is unavailable, always assign at least one Group Sub-Administrator.

Assign group sub-administrator (Web Browser)
https://teachme.jp/8/manuals/5009378

Create Folders

At the start, there is only one folder available for storing manuals.
This folder contains informational manuals for those getting started with Teachme Biz, such as the First Guide.

Therefore, you will need to create a separate folder to save your company's manuals.

Start by creating one folder and begin your operations there.

If you want to organize manuals or separate permissions, try creating additional folders.

Create folder (Web Browser)
https://teachme.jp/8/manuals/4929440

For guidance on planning your folder structure, please refer to a separate article in the "How-to Guide."

Planning your company's folder and team structure
https://help.teachme.jp/hc/en-us/articles/60772163786009

Assign a Folder Administrator

Folder management is handled by the Folder Administrator.

Changing settings
Creating subfolders
Granting permissions to users

Assign the person you want to entrust with folder operations as the Folder Administrator.

Change (Add) folder administrator/sub-administrator (Web Browser)
https://teachme.jp/8/manuals/42395373/

Create Teams (When the Number of Users Increases)

As the number of accounts grows, create "teams" to group accounts together and make permission management easier.
You can grant folder permissions on a team basis.

Manage user teams (Web Browser)
https://teachme.jp/8/manuals/4929282

For guidance on planning your team structure, please refer to a separate article in the "How-to Guide."

Planning your company's folder and team structure
https://help.teachme.jp/hc/en-us/articles/60772163786009

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https://teachme.jp/8/manuals/48839395