Roles of Group Administrator and Group Sub-Administrator – Help Center | Teachme Biz

What are Group administrator and Group sub-administrator?

The Group administrator and Group sub-administrator handle tasks such as changing group settings, Invite User, Create Folder, and Create team.

Group administrator: The highest authority in the group, with only one person holding this role.
Group sub-administrator: Serves a supporting role to the Group administrator, and multiple people can be assigned within a group. Holds nearly the same rights as the Group administrator.

What you can do by role
https://help.teachme.jp/hc/en-us/articles/4403398967961

Set up group information

Set an Icon and Group ID so that it is easy to identify your company's environment.

Manage group information (Web Browser)
https://teachme.jp/8/manuals/4929552

Issue accounts

An account is required to Log into Teachme Biz.
Issue accounts to people you want to work with on Teachme Biz operations or to people you want to have access to manuals.

Invite User / Add users to a group (Web Browser)
https://teachme.jp/8/manuals/4929462

※There are cases where the invitation email is mistaken for spam or a phishing email, or ends up in the spam folder.
　It is recommended to notify recipients in advance that they will be receiving an invitation, and that an email with the Title "[Teachme] Welcome to Teachme!" will arrive from information@teachme.jp.
　Also, if your IT department has restricted receivable emails through Security settings, please request a domain whitelist in advance.

Set up a Group sub-administrator

The Group sub-administrator holds nearly the same rights as the Group administrator.
To prepare for situations where the Group administrator cannot Log into the system or is absent, always assign at least one Group sub-administrator.

Assign group sub-administrator (Web Browser)
https://teachme.jp/8/manuals/5009378

Create Folder

At the start, there is only one folder for storing manuals.
This folder contains informational manuals for those getting started with Teachme Biz, such as the First Guide.

Therefore, you will need to separately create a folder to store your company's manuals.

Start by creating one folder and begin your operations there.

If you find that you need to organize manuals or separate rights, try creating additional folders.

Create folder (Web Browser)
https://teachme.jp/8/manuals/4929440

Guidelines for planning your folder structure will be introduced in a separate article in the "How-to Guide."

Plan your company's folder and team creation policy
https://help.teachme.jp/hc/en-us/articles/60772163786009

Set up a Folder Administrator

The Folder Administrator manages the contents within a folder.

Changing settings
Create Sub-Folder
Granting rights to users

Assign the person you want to entrust with folder operations as the Folder Administrator.

Change or add Folder Administrator / Sub-administrator (Web Browser)
https://teachme.jp/8/manuals/42395373

Create team (when the number of users increases)

As the number of accounts grows, create "teams" to bundle accounts together and simplify Rights Management.
You can grant rights to folders on a per-team basis.

Manage user teams (Web Browser)
https://teachme.jp/8/manuals/4929282

Guidelines for planning your team structure will be introduced in a separate article in the "How-to Guide."

Plan your company's folder and team creation policy
https://help.teachme.jp/hc/en-us/articles/60772163786009

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