What is Teachme AI?
It's a service that streamlines manual creation using AI.
We offer two plans: "Video Pro," which automatically segments unedited videos with audio and generates subtitles and explanations, and "Text Pro," which generates manual drafts, proofreads text, and provides summaries.
Related: What is Teachme AI?
https://help.teachme.jp/hc/en-us/articles/33655402323225
Purpose of this Knowledge
The "Draft Generation" feature of Teachme AI "Text Pro" uses AI to generate manual drafts from input text information.
Therefore, if you input text that's difficult for AI to interpret, it may not be able to generate content as expected.
This page introduces points to help you get the intended content more easily when using "Draft Generation" to create manuals.
Keyword input screen for the draft generation feature
Precautions when using this feature
Pressing "Request a suggestion" several times may solve the issue
In Text Pro's "Draft Generation," even with the same input, results may vary each time you operate it.
Therefore, trying multiple times may yield better results.
Try pressing "Request a suggestion" 3-5 times, and if you're not getting closer to the expected result, try the content on this page.
Quickly create drafts with AI, and let humans make final adjustments
It's difficult to create a 100% expected manual every time with AI instructions alone.
We recommend adjusting instructions aiming for 50-70% completion, using AI as a tool to shorten creation time.
Even getting a 50-70% draft in just a few minutes should significantly reduce manual creation time.
Using it with the assumption that humans will make the final adjustments will further increase manual creation efficiency.
If you want to increase the amount of information or make it more specific
Include "What, For Whom, For What Purpose, and How"
- What ▶ Clearly convey the target or content of the manual you're creating. Example: Method for cleaning meeting rooms
- For Whom ▶ Specify the target readers of the manual. Example: Staff from Myanmar
- For What Purpose ▶ Clearly state the purpose of creating the manual. Example: To enable working alone
- How ▶ Specify how to write or express the manual. Example: In simple Japanese
By providing this information, AI can more accurately understand the user's intentions and generate drafts suitable for the purpose.
If you decide on a format, you can mass-produce drafts with the same structure just by changing the task name or target.
Use proper nouns and make instructions specific
Adding proper nouns and specific instructions increases the accuracy of generated content.
For example, comparing the following four descriptions, the lower the text, the more specific and likely to generate a manual that matches the intention.
Examples of varying text specificity (lower examples are more specific and preferable)
- "Safety check procedure"
- "Safety check procedure for warehouse operations"
- "Safety check procedure for warehouse operations in the logistics industry"
- "Safety check procedure for forklift use in warehouse operations in the logistics industry"
Below are specific input examples for other cases.
When including the target tool name
△ "Business trip application procedure"
○ "Business trip application procedure using Kintone"
When conveying specific method names or levels
△ "Hand disinfection procedure"
○ "HACCP-compliant hand disinfection procedure"
Clearly state specific requirements or special tasks if any
If there are specific requirements or special tasks for the manual, please clearly state them as conditions.
Examples of requirements or special tasks
- (For inspection tasks) "After inspection, please fill out and stamp the checklist in the office"
- (For cooking tasks) "Please include a step to disinfect with alcohol before and after cooking"
- (For system operations) "At the end of the task explanation, please include a step saying 'If unsure, contact the IT department'"
Specify additional information you want included
If there's additional information you want included, please specify it.
Have missing information filled in
- "Please use a taxi from Higashi-Shizuoka Station to Shizuoka Station, and the JR Yamanote Line from Tokyo Station to Shinbashi Station.
Please suggest other means of transportation."
Include time required
- "Please indicate the time required for each step's task"
Include reference links
- "If there are relevant web pages, please add the URL with a * at the end of the step."
Include explanations for difficult terms
- "If there are difficult or technical terms in the manual, please provide term explanations in the first step."
If you want to enhance the effectiveness of the manual
Have the significance of the task included
Research shows that including the purpose and significance of the task in work manuals makes them more likely to be read.
- "In the explanation for each step, please include the purpose and aim of the task"
How to operate
-
Generate a draft of the manual using AI. (Web Browser)
https://teachme.jp/8/manuals/29569945
- Proofreading, Summarizing, and Phrasing the title and description of each step (Web Browser)
https://teachme.jp/8/manuals/29557159 - Generate manuals semi-automatically from video（Web Browser）
https://teachme.jp/8/manuals/29559304 - Automatic generation of subtitles for videos. (Web Browser)
https://teachme.jp/8/manuals/29601109 - Automatic generation of step titles and descriptions from video subtitles (Web browser)
https://teachme.jp/8/manuals/29650338 - Speech optimized titles and descriptions for each step（Web Browser）
https://teachme.jp/8/manuals/29559100
Summary
How was it?
To improve the accuracy of AI draft generation, it's important to provide specific and detailed instructions.
Once you have a format, you can apply it to create drafts for various manuals.
The key is not to aim for perfection initially, but to proceed with the assumption that you'll adjust the generated draft.
Try various inputs to find the format that works best for you.
Let's achieve improved productivity in manual creation by effectively utilizing Teachme AI!