Use AI to Automatically Generate Manuals and Video Subtitles.

2024-04-10 07:32:15 UTC 2024-05-02 06:57:56 UTC

Recently, various systems have been enhanced with the addition of AI functionalities.
Teachme Biz is no exception. We are progressively developing and providing AI functions to assist with the creation and management of manuals.
As the saying goes, "Seeing is believing".
We warmly invite you to try it out for yourself!

Notes

The functions introduced in this article are in beta.

  • Prior application (free of charge) is required to access the functions.
  • Function specifications may change or services may be discontinued without prior notice.
  • There is a possibility of encountering some unexpected issues.

*Please be assured that we will not intentionally delete any data saved as a Teachme Biz manual using the beta function described in this article without your consent.

Due to the nature of AI, the output generated in response to the same instructions may vary each time.

Creating a Draft of the Manual (Web Browser)

With the "Manual draft generation (beta version)", you can easily create the foundation for a manual by simply entering keywords.
Starting with a blank slate versus having a draft in place can make a world of difference in the manual creation process.
By delegating the initial draft creation to AI, you can significantly reduce the time and effort spent on structuring and inputting text.

Steps

  1. Click on "Manual draft generation (beta version)".
  2. Select a folder.
  3. Enter keywords or sentences.
  4. Click on "Generate".

That's all it takes!

If you're not satisfied with the content, you can change the keywords and try again as many times as you like.
Once you're happy with the results, simply click "Apply" to complete the draft of the manual with the generated content.

Tips and Tricks for Using the Service

The accuracy of the content generated can be improved by including proper nouns, specific instructions, and constraint conditions.
Let us illustrate this point with examples.

Include the name of the target tool

△"Procedure for sending an email"
◯"Procedure for sending an email in Gmail"

Convey the level of requirement

△"Procedure for hand sanitization"
◯"Procedure for hand sanitization according to HACCP standards"

*Please note that we do not guarantee that the draft created will actually meet HACCP standards.

Specify Conditions

#Instruction:
Based on the following constraints, please generate a manual summarizing the hygiene management procedures that must be followed before entering a food processing factory.

#Constraints:
-A maximum of 10 steps
-Each step's title must be under 100 characters
-The description for each step must be under 400 characters
-Keep the text concise
--Plan to attach an image to each step; specify in the description what kind of image is needed

Give it a try!

We recommend starting with "general procedures" using "short words" for instructions.
Gradually work your way toward the "specific manual you need" with "detailed instructions".

Examples

  • Safety Check Procedures
  • Safety Check Procedures for Warehouse Operations
  • Safety Procedures for Warehouse Operations in the Logistics Industry
  • Safety Procedures for Forklift Use During Warehouse Operations in the Logistics Industry
  • Safety Procedures for Forklift Use During Warehouse Operations in the Logistics Industry in 10 Steps

Regardless of your subscription plan, there are no limits on the number of manuals you can create.

Explore how the AI can assist you in creating content - feel free to experiment!
*After trying, please remember to delete any manuals you no longer need.

Creating Video Subtitles(Web Browser)

generatesubtitles.jpg

With "Subtitle generation by AI (β)", you can easily add subtitles to videos with audio with just a few clicks.

Depending on your viewing environment, there may be times when it's not possible to play audio from a video or when the sound is difficult to hear.
To accommodate such situations, we recommend easily adding subtitles for your convenience.

Steps

  1. Click on "Edit video".
  2. Click on "Add Subtitles".
  3. Click on "Generate subtitles by AI".
  4. Wait a while.

That's all it takes!

The generated subtitles can be adjusted for display position and wording.

Give it a try!

Register your video with audio - whether it's a tutorial, demonstration, or a lecture - and test out the subtitle generation!

We recommend starting with shorter videos.

*Please note that the limit on the number of video uploads varies according to your subscription plan, so remember to delete any unnecessary videos after trying.

Related manual

Upload video (Web Browser)
https://teachme.jp/8/manuals/7899324

Add subtitles to video (Web Browser)
https://teachme.jp/8/manuals/15272626

View contract details and usage status (Web Browser)
https://teachme.jp/8/manuals/7584314

Creating Step Titles and Descriptions from Subtitles(Web Browser)

generatefromsubtitles.jpg

With the "Generate from subtitles" function, you can automatically create step titles and descriptions with just a click.
Once you've added subtitles, let the AI do the work.
The AI will summarize the content of the video subtitles and automatically generate and fill in the titles and descriptions for you.

Steps

  1. Click on "AI Assist" for the video step with subtitles.
  2. Click on "Generate from subtitles".
  3. Review the generated content.
  4. Click on "Update Step".

That's all it takes!

Of course, you can adjust the generated text as needed.

Give it a try!

If you have already added a video with subtitles to your manual, press the "AI Assist" button to see it in action.

If you don't have a video with the right subtitles, why not try creating some with the "Generate from subtitles" function as well?

Proofreading, Summarizing, and Adjusting Pre-entered Titles and Descriptions(Web Browser)

writingassisit.jpg

Using the "AI writing assist(beta)" function, you can easily make adjustments to your text with just a click.

This function can modify text entered by humans as well as text input by AI.

Steps

  1. Click on "AI Assist" for the video step with subtitles.
  2. Click on "Proofreading", "Summary" or "Phrasing" as appropriate.
  3. If you select "Phrasing", choose your preferred style from "Business", "Friendly", "Easy Japanese" and "Speech optimized".
  4. Review the generated content.
  5. Click on "OK".

That's all it takes!

The AI will help you with the final touches.

Usage Ideas

Pre-approval checks

Let the AI "Proofreading" before requesting approval, so that approvers can focus on checking what really requires human attention.
Typos and misspellings can be hard to notice on your own, but the AI can assist with checks as many times as needed.

Summarizing lengthy explanations

When explanations become too long, have the AI "Summary" to make them more concise.

Unifying the tone of voice

Unifying the tone, which is desirable but surprisingly time-consuming, can be left to the AI's "Phrasing" function.

Turning your ideas into text and titles

If you have ideas but find writing them down daunting, list your points and have the AI "Proofreading" them. It will create the descriptive text and titles for you.

Give it a try!

If there's any text in a step description, press the "AI Assist" button to see what it can do.
You can use "Proofreading", "Summary" and "Phrasing" as many times as needed on the same step, so explore and find your own ways to utilize these functions.
We also recommend trying out the "Creating Video Subtitles", "Generate from Subtitles" and "Proofread Summarize and Adjust" functions in sequence with a single video with audio, as introduced in this article.

How do I get started using this?

Customers who have a contract with Teachme Biz can use it free of charge.

Please apply using the link below.
We will provide you with the information via email in sequence.

[Teachme Biz AI Assist Plus Application and Closed Beta Terms of Service Agreement Form]

*With a single application per contract, all users within the same group will be able to utilize the service.
Groups that have already applied will see "AI Assist Plus (beta)" displayed in their "Contract Plan".

View contract details and usage status (Web Browser)
https://teachme.jp/8/manuals/7584314

In Conclusion

How was your experience creating manuals with AI?

The AI functions of Teachme Biz will continue to improve and expand.

Please do not hesitate to send us your feedback, thoughts, and real-world usage examples at "support@teachme.jp".
We welcome your input!